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Terminology
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| Alias: | A large package of equipment automatically added to your equipment list. If you often need a 12 lamp lighting rig, you can create a Type called "12 lamp lighting rig", check the box labeled Alias/Markup, and select all the pieces that make up the package. When you select "12 lamp lighting rig" from Popstock, the names of the associated types are added to the Equipment List. A variation is a Priced Alias whereby the each of the associated types are given a 100% discount and an entry is added to the equipment list, which charges the package price. This is especially useful when creating packages of equipment where the associated types equal more than the package price. Compare. this with a Composite, or a Reminder.
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| Availability | Availability is the maximum amount of equipment that HireTrack calculates as being available during a specified date range. The calculation factors in all the dynamics of stock movements during the period in question, including subhires and (multi-site) inter-site transfers.
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| Attachment: | A link to another program or an OLE Object that can be included in the Attachments page of the Job Book. It might contain, for example, a ground plan for the venue, or an Excel spreadsheet of expenses or a WYSIWYG drawing.
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| Book: | A work area that is defined by particular operational tasks. An example would be the accounts book contains all the financial information that has been entered.
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| Category: | A general classification of equipment. Examples of Categories would be: amplifiers, Video Tape Decks, Lighting Consoles, Moving Lights, etc. A Category is assigned to a Master Category, a Type is assigned to a Category. Categories may be either rental categories or consumable (sales) categories.
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| Clone: | A process whereby information is duplicated such that the copy can be easily modified to create a new piece of information.
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| Client: | Your Customer.
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| Composite: | A small package of equipment that is linked to several component pieces which typically rely on each other to make a complete unit. A component piece of equipment can be part of two or more Composites. For example, a composite can be created named Source 4 19° lantern consisting of:
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| 1 Source 4 fixture body
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| 1 Source 4 19° lens tube
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| And a composite can be created named Source 4 26° lantern consisting of:
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| 1 Source 4 fixture body
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| 1 Source 4 26° lens tube
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| When you select Source 4 19° lantern and add it to your equipment list, the Composite name is added to the Equipment List, but in reality, the component pieces are reserved for your order. When you check the availability for 19° or 26° lanterns, all the available fixture bodies are checked for availability. Therefore, when you reserve either a Source 4 19° lantern or a Source 4 26° lantern, the stock of fixture bodies is reduced by one. A composite can have it's own price, price scheme, category and weight & dimensions. .Compare Alias, Reminder.
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| Conflict: | Overlapping jobs that cause shortfalls in the stock available to service the equipment lists are said to generate 'conflicts'. HireTrack has several windows that displays lists of conflicts.
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| Consumable: | A consumable is something (normally a sales item) that is not expected to return like a piece of rental equipment. Equipment takes on the status of a consumable if it is allocated to a consumable category. There is a special in-built price scheme for consumables that does not take the duration of the rental into account.
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| Equipment List: | A list of equipment associated with a Job, created on the Equipment page of the Job Book. You may create many equipment lists for an individual job.
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| Hidden: | A process whereby types of equipment are hidden from the Popstock , therefore the equipment is unavailable for rental as an individual piece of equipment and must be part of a package of equipment. The hidden equipment may be placed on an Equipment List via an Alias or Composite.
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| Item: | An Item is a specific serialized, barcoded specific piece of equipment. Within the Type Crown MA-2400 power amplifier, you might want to identify a particular amplifier by it's serial number using a barcode. It must have a unique identifier associated with it and this is normally, though not necessarily, a barcode. If not a actual barcode, the unique identifier will be some sort of stock number. Items can be scanned out on jobs and its rental history tracked. Other specific things about a piece of equipment can be recorded at the Item level, e.g. serial numbers and purchase date.
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| Job: | A Job is a specific client event. It can be an equipment rental (dry hire) with equipment only, or a full production with equipment, crew and transport. A job may have one of five Statuses, which may be different than the equipment lists on the job.
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| Master Category: | A group of categories. For example you may wish to put your categories, microphones, amplifiers and speakers into one Master Category called audio. This is used for grouping similar categories together on printouts.
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| Multi-site |
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| Popstock: | The window used in several books used to select equipment. The popstock appears when you click in the descriptions column of an Equipment List. It shows your inventory owned and available, Conflicts, Reminders, and Similar's for equipment you have selected. You can also see the composite components and, if you have access, you can add new equipment to your inventory.
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| Reports: | Reports refers to any output from HireTrack or any of the printed forms that are generated by HireTrack. These reports include invoices, Purchase Orders, Delivery Notes, or Pull/Prep Sheets. HireTrack Eclipse utilizes Business Objects Crystal Reports® to generate all reports from within HireTrack. Crystal Reports can also be used to generate export files which can be opened or imported into other applications. For more information about Crystal Reports Click Here to visit their website.
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| Reminders: | The Reminders page of the Popstock window shows suggested support equipment which you have the option of including on your Equipment List. Compare Alias, Composite.
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| Rules: | Rules are defaults or requirements that are specified in the Configuration Book, and enforced in HireTrack
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| Scan in/out: | The process of recording that a unique item has been dispatched or return on a job. A physical barcode may be actually scanned, or a unique identifier (still referred to as the 'barcode' in HireTrack terminology) may simply be typed into the appropriate form for processing the 'scan
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| Similars: | The Similars page of the Popstock window shows Equipment Types in the same Category as the one selected.
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| Status: | The status of Jobs and Equipment Lists have a direct effect on the availability of equipment. There are 4 system statuses and you may create additional statuses, which have a value greater or less than the 4 system statuses. Statuses of quote or lower DO NOT RESERVE equipment. Provisional, Confirmed, Active and higher statuses reserve equipment.
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| Stock List: | The list of equipment you own or your inventory, created by the equipment control manager using the Equipment Book.
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| SubHire: | A process whereby equipment is received from another company, thus temporarily increasing your stock availability.
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| Tab: | As in a book, a marker showing the name of a page.
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| Type: | A Type of equipment is usually a manufacturer, model number and a description of a Type of Equipment. It will not have a serial number since you many own many pieces of that type. You might have a Crown MA-2400 power amplifier as a Type within the Category amplifiers.
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| Wizard: | An automatic process used for generating invoices and quotes, selectable from the menu. The Invoice Wizard helps you create and print an invoice by allowing you to import to your invoice your selected Equipment Lists, Crew and Transport.
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