Statuses

The statuses of Jobs and Equipment Lists are very important in how HireTrack reserves equipment. While you can create other statuses there are 4 system statuses that determine the availability of your equipment.

SYSTEM STATUSES (See config help to create/edit additional statuses)

Quote

No equipment is reserved for equipment lists that are in quote status. The availability checking will include the quoted equipment, but only on the quoted equipment list. All quotes are represented in HireTrack by the colour Grey

Provisional (HP)

A provisional status will reserve equipment, however, these equipment lists may be filtered out from the availability checking. The (HP) means these orders are Heavy Pencil or Highly Probable equipment lists and should be accounted for during the availability checking. All Provisional statuses are represented in HireTrack by the colour Green

Confirmed

A confirmed status will reserve equipment for the specified period. Confirmed Equipment Lists affect all equipment lists during the same date range. All Confirmed statuses are represented in HireTrack by the colour Blue

Active

An active equipment list means that equipment has been sent out and is unavailable for rental. Equipment that is returned early on an Active equipment list is available for rental once it has been returned. All Active statuses are represented in HireTrack by the colour Red

OPTIONAL MULTI-SITE MODULE STATUSES

The optional multi-site version of HireTrack has additional statuses relating to the functions required for an operation with several warehouses and gear flows between these shops. These statuses will have an impact on the availability of equipment within a location.

Denied

Indicates that a requested Loan In has been denied by the donor location. This nullifies the loan and has no impact on availability of equipment for either location.

Request

Indicates that a quantity of a type of equipment has been requested by a location from another location. There is no impact on availability of equipment for any location.

Provisional

A provisional status

Confirmed

A confirmed status indicates acceptance of the requested loan. This will not impact the current availability until the equipment is received by the requesting location.

Dispatched

Dispatched indicates that the equipment has been shipped to the receiving location. This will remove the equipment from the availability of the donor site, but will not impact the availability of the receiving site until the kit is received.

Received

Received indicates the equipment has been received and is available for usage in the receiving location.

Returned

The equipment is being returned to the originating location.

Completed

Indicates the equipment has been returned to it's originating location. This status has no impact on availability and any line with completed status may be deleted from the loans page.