Allocate Crew

Allocate Crew

Once positions have been created, you may decide to allocate specific people to these positions. A person must be selected as "available as crew" in the address book before they may be allocated to crew positions. It is also possible to allocate crew from the Planner Book on the Crew Tab.
To allocate a person to a crew request, select a single crew line in a crew header and then press the

button to open the crew allocater.

A list of names of people that are available as crew will appear, and people that are not available to be allocated will appear in red. Select a name by clicking in the select checkbox and press the

button.

To search for a specific person, click your mouse on the drop down window and use the Smart Find function.

To filter on special conditions, select a condition in the Match Window.

To view the address details of a specific person, click on the details tab.

To view the conflicts of the selected person during the required period, select the conflicts tab

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Unallocate Crew
To Unallocate crew, select a crew line, and press the

button. After unallocating a crew position, you will be prompted as to whether you wish to unallocate the selected person or the entire position.

If you press No, it will unallocate only the selected person, but pressing yes will unallocate all of the people selected for that crew line.

As you are developing a schedule for your labor, you may decide to remove a person from an allocation to another show and add him to your selected crew position. To unallocate a person from another crew allocation, press the

button and locate the person. Click on the conflicts tab:

Right Click your mouse on the allocation and select Delete Allocation.

E-mail Crew
You may wish to notify a crew person that you wish to allocate and schedule them for a specific crew request. Select which crew will receive your e-mail by clicking on the select column, and then press

. This will open the e-mail form from which you can send your message.